Utilizing software for board meetings to hold online meetings enables streamlined meeting procedures, better board participation, and improved document management. No matter if the meeting is in person or via video conferencing, the use of dedicated tools can ensure the meeting’s success. However, implementing these software is not always easy and requires training as well as adjusting the processes that are in place at your company.
The best board management software offers a single, integrated solution to the entire process of meeting. It can help administrators create an agenda for meetings, and also provide relevant documents to members in advance. It allows them to distribute the materials and record meetings using its integrated audio/video conference tool. It can even generate minutes of meetings automatically following the meeting. It can store and secure all the board materials in a central location, making it easy to access.
Another key characteristic of the software is its ability to reduce distractions. For instance, it should permit attendees to disable their microphones when they’re not talking. It should also establish a conversation protocol. For example how to raise hands when you ask an inquiry or requesting permission to speak. To avoid confusion and frustration it is crucial that these rules are explained to all members before the meeting.
The software should be accessible across all devices, so that users have easy access to it. The best portals come with versions that are optimized for tablet, desktop, and mobile devices. This helps the software reach its goal of increasing attendance and boost the involvement of board members.